1What are the three steps of the systems design phase?
Logical Design, Physical Design, User Interface Design
2What does logical design define?
Logical or conceptual relationships among IS components, outputs, inputs, and processes the system must perform
3What is logical design concerned with?
What the system must accomplish
4During which phase is logical design completed?
Systems analysis phase
5What does physical design describe?
Implementation of all IS components (data entry, verification, storage, file layout, sorting, report formats)
6What is physical design concerned with?
How the requirements are satisfied
7During which phase is physical design completed?
Systems design phase
8What is the focus of user interface design?
Designing how users interact with the system
9What is the goal of ease of use in input design?
Forms and displays should be straightforward and quick to understand
10What is the goal of effectiveness in input design?
Forms and displays should serve specific purposes for users
11What is the goal of accuracy in input design?
Ensure proper completion of input
12What is the goal of attractiveness in input design?
Users should enjoy using forms due to appealing design
13What is the goal of simplicity in input design?
Forms should be uncluttered to focus user attention
14What is the goal of consistency in input design?
Forms should group data similarly across applications
15What is a source document?
A document that collects input data, authorises input action, and provides a record of the transaction
16What should form flow be like?
Information should flow logically (top-to-bottom, left-to-right)
17What should grouping of information in forms be like?
Logically related information grouped together (e.g., name and address)
18What are captions in forms used for?
To label fields clearly
19What are the three types of captions in forms?
Line captions, Boxed captions, Check-off captions
20Why should forms be designed to meet their purpose?
Different users or departments may need different information
21How can form design reduce errors?
By ensuring accurate completion through proper layout and validation
22Why should forms be attractive?
To keep them uncluttered, organised, and easy to use
23What should a simple screen display?
Only the necessary information for the current action
24What should screen presentation be like?
Consistently group logically related information
25How can user movement among screens be facilitated?
With hyperlinks, scrolling arrows, pop-up windows, or dialog boxes
26What makes a screen attractive?
Being uncluttered, organised, and appealing
27What are the objectives of output design?
Serve a purpose, be meaningful, provide the right quantity, distribute appropriately, deliver on time, use the best method
28What questions should be considered in output design?
Who uses it, what it should be, when it should be, how it is presented, and cost
29Why is user involvement crucial in output design?
To ensure outputs meet actual needs
30What are key report design principles?
Reports must be attractive, professional, easy to read, and include totals/subtotals
31What is the purpose of report headers and footers?
Header identifies report (title, date), footer gives totals or end info
32What is the purpose of page headers and footers?
Header gives column headings, footer shows title and page number
33Why should repeating fields be considered?
Users may have preferences about repeating information
34Why is consistent design important in reports?
To maintain a uniform look and feel
35What is the main requirement in output design?
Meet user requirements
36What is the major function of output?
Convey required information
37Why are layout and design important in output?
They make information clear and usable
38What is a detail report?
A report with one or more lines of output per record processed, often lengthy
39What is an exception report?
A report that shows only records meeting specific conditions
40When are exception reports useful?
When users only need info on records requiring action
41What is a summary report?
A report that gives total figures without supporting details, useful for managers